Minute Taker for Trustee Meetings

What we are looking for

We are looking for an experienced minute taker to attend our trustee meetings. The Mandala Yoga Ashram trustee board has responsibility for governing the charity and directing how it is managed and run. The trustees meet regularly, depending on the needs of the ashram, to discuss and agree key decisions and actions. We are looking for someone who can: 

• Attend regular meetings, depending upon the needs of the ashram, and make an accurate record of the discussions and agreed actions.
• Type up the minutes within a timeframe agreed with the Chair of the Trustees board.
• Send the completed minutes to the Chair and other trustees.
• Make amendments to the minutes, as required.

Most of our trustee meetings take place online via Zoom and last approximately 1.5 hours, but sometimes longer. Meetings are held either in the evenings (6:30-8pm) or on a Sunday morning (9:30am-12:30pm max). There may also be one meeting per year held in person at Mandala Yoga Ashram in Wales, but we can discuss your availability if you are interested in the role.

What we can offer you

In return for your service to the ashram, we can offer you a complimentary place on a residential retreat of your choosing, up to a maximum of 5 days, for each year of service given.

Longer courses of 7+ days are excluded from this offer. There would be an initial trial period of six months before this offer can be taken up.

Experience, Skills & Abilities Required

We are looking for someone with the following:

• Experience of minute taking
• Excellent communication skills
• Excellent IT skills including Microsoft Word and sending emails
• Ability to work to deadlines
• Ability to maintain confidentiality and abide by GDPR and Safeguarding regulations
• A good eye for detail

Expectations

• A commitment to the role of a minimum of 12 months
• The volunteer conducts themselves in a professional manner and is respectful
• Your own computer or secure access to one
• The volunteer adheres to Mandala Yoga Ashram policies including Safeguarding and GDPR, which will be shared with you upon taking up of the role.

If you are interested in this role, please forward a covering letter and copy of your CV to [email protected]. Please use the following subject line in your email FAO: Board of Trustees re Minute Taker Application.